Asphalt Pavement

30th Annual

Asphalt Paving Conference

Charleston Marriott Hotel

February 25, 2010

Registration Forms

Agenda

Please note that the cut-off date
for reserving rooms at the Marriott has been
extended until February 2.

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APAWV 2009-2010

Membership Directory

The new
APAWV Membership Directory
is now available.
Call today to request your copy, or
click the link above to open the online version.

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NAPA - October, 2009
Black and Green Report

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August 2009 ~ The WVDOH has announced that beginning with the October 14, 2009 letting the use of Bid Express will be mandatory, thus eliminating traditional paper bidding. Paper plans and documents will also no longer be available at that time, although the low bidder will still be provided a printed set. Documents will be available electronically to subscribers at www.bidx.com.

The WVDOH has been encouraging the use of Bid Express and the vast majority of bidders on their projects are already using the service. The CAWV has also supported the move to electronic bidding. The WVDOH does plan to continue making a Plan Holders list available on Bid Express and they are exploring the possibility of posting the same information on the WVDOH website. At this time, anyone downloading plans must request to be added to the Plan Holders list. The DOH is working with Bid Express on automating this process but in the interim, anyone downloading plans must call, fax or email their request to be added to the list to Contract Administration.

Information on subscribing to Bid Express for bidding or for obtaining plans can be found at www.bidx.com. We welcome your comments or questions regarding this issue. Contractors not already signed up for the service need to do so soon to avoid any interruptions in the bidding process. Potential bidders need to allow time for obtaining an electronic signature, which is part of the Bid Express application.

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New WVDOH
Supplemental Specifications Approved

Contractors, subcontractors and suppliers will want to look closely at future proposals as several new Supplemental Specifications were recently approved by the WVDOH and FHWA. The new provisions are planned for use on all projects bidding after September 1st but may appear in some August lettings.

New WVDOH Supplemental Specs

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Smoothness Specification
Takes Effect in WV

The WVDOH will officially institute a ride quality specification next month after experimenting for two seasons with a pilot specification.

The new Section 720 Special Provision (see link below) will provide for incentives and disincentives for ride quality measured by use of an inertial profiler on all National Highway System (NHS) highways. Profilers and operators must be certified by the WVDOH.

NHS routes in West Virginia are identified below on the map link. The DOH anticipates putting this Special Provision in all NHS projects beginning in July and may add it to other projects by addendum or change order. Please review any Supplemental placed in proposals as something could change during this transition period.

Industry has worked closely with the WVDOH for several years on the development of a ride quality program, including several training and certification programs and a group equipment purchasing program.

The State will be making all vendor pay-ments by use of the Pcard. This includes all plant pick ups and laydown purchase orders. There is NO option for any other type of payment in the new contract. Bidders/vendors must accept the State purchasing card for payment of all orders placed by any State agency as a condition of award.

The WVDOH and State Auditor encourage vendors to discuss their credit card transaction fees with their banking institution. The Auditor's Office has also offered their assistance. You may contact either Amy Lewis or Jim Smith of the Auditor's Office (304-558-2251) Purchase Card Section for help with negotiating rates and learning more about the overall credit card/Pcard process. Now that there is no limit or cap on the amount of a state credit card payment, vendors are encouraged to learn more about special rates for "large transactions".

WVDOT Finance Director Fred Thomas also welcomes questions regarding the Pcard. Fred can be reached at 304-558-2841 or fthomas@dot.state.wv.us.

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STIP
Statewide Transportation Improvement Program
December 2007
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Direct Deposit your WVDOH Payments

There are still a few highway contractors not taking advantage of the state's Direct Deposit Program.

The State Auditor's Office offers contractors/vendors the opportunity to have their payments electronically deposited directly to the bank of their choice. The vendor then has web access to a complete accounting of all their state payments and deposits. Direct Deposit offers a safe and efficient means of replacing the use of paper checks.

You can learn more about the program by going to www.wvsao.gov and choosing “Online Sign Up for Direct Deposit” under the ELECTRONIC PAYMENTS menu option or by calling their office at 304.558.2261, ext 2164. Be sure to include your email address on the application so you will receive email notification of each deposit to your account.

The WVDOH Finance Division can also answer questions about the program and assist with getting you started. Please feel free to call the CAWV if we can be of service.

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DOH Clarifies Load Limit Policy (109.20)

July 26, 2007 - The WVDOH hopes the memo, "Price Adjustment for Load Limit Violations - Understanding and Complying with the Special Provision/Governing Specifications", resolves confusion regarding Special Provision 109.20.

Contractors and suppliers are encouraged to review this document, as the guidelines are effective for all projects let on, or after, August 7, 2007. The memo clearly defines the Maximum Allowable Gross Weights allowed on WVDOH projects, as determined by the project limits and whether the project is located on a WV or US route or Interstate. The DOH Construction Division provided this guidance to their District personnel this week.

"Price Adjustment for Load Limit Violations - Understanding and Complying with the Special Provision/Governing Specifications"

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WV Purchasing Division On-line Bid Results/Tabulations

The WV State Purchasing Division now offers complete bid results and tabulations on their website.

The Purchasing Division is the agency that receives bids for commodities for all state agencies, including the WVDOH. The Purchasing Division now scans in each bidders documents following the letting and makes the information available in downloadable form.

You simply look up “Received Bids”, go to the
“Bid Date” for the letting or Purchase Order you are interested in, and then open the “Request for Quotation Number” for the bids you want.

Each bidder is assigned a number and each file must be downloaded individually for review and/or printing.

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West Virginians for Better Transportation

www.wvbt.org

NAPA Launches a new website on
Environmental Sustainability - Nov. 2006
www.PaveGreen.com

NAPA Online Training in Partnership
With Pavia Systems
Information

Pollution Prevention
Best Management Practices
BMP
Best Management Practices developed by the APAWV , in cooperation with the DEP and DOH to help contractors comply with environmental laws and regulations while using diesel fuel and environmentally friendly solvents.

The Asphalt Pavement Association of West Virginia
is a proud co-sponsor of the annual West Virginia Construction & Design Exposition - EXPO!

Check out what EXPO has to offer!

The next show will be held on
March 24& 25, 2010