AWP – Industry Sample Submissions
APAWV received a letter dated March 4, 2025 from the West Virginia Division of Highway's materials division recently regarding Contractor's responsibility to initiate and enter samples and their respective data into AASHTOWare Project (AWP).
The letter states that the Division conducted an audit on Districts performance to approve sample records and have advised District personnel to complete sample data reviews within 7 calendar days of receipt of information from the contractor. The letter also discusses Materials Procedure MP 109.00.22, currently in Committee, which outlines what information and how a contractor should submit a sample for review. The MP also outlines the Districts acceptance and rejection procedures as well as how a contractor should make sample corrections. The MP is expected to be approved in the April Committee meeting.
The letter also lists the email address which contractors are to submit their sample records to after the complete and submission of sample data through AWP. District shared email addresses are listed here as well as in the attached memo.
While there is no current recourse if samples are not completed within the seven day timeframe, the WVDOH is working on a "auto-finalization" procedure. This process would approve samples submitted from contractors who have consistently been submitting "error-free" samples. The goal is to not withhold payment on estimates for materials based on delays in sample reviews. Data is currently being collected by the WVDOH to establish this process and set bounds to define an "error-free" contractors.
While, it is understandable that accidental errors or typos can and will likely occur, blatant and nefarious sample submissions simply to accelerate payment will not be tolerated by the WVDOH, nor should it be by industry. The WVDOH has expressed that when an "auto-finalization" procedure is implemented and a sample is submitted in such a way, the WVDOH will assess penalties to the contractor.
Stay toned for future updates.
Past Posts
UPDATED (2024-10-15) Virtual Meeting links added In accordance with revisions within the 2024 WVDOH Supplemental Specifications Section 106 – Control of Materials and MP 109.00.21…
Olivia fell into the asphalt industry while still in college, and got a summer internship working in a quality control lab. She says, “I loved this job so much I immediately joined the Shelly Company full time after I graduated in 2019. During my time there I worked in construction scheduling and mainly estimating. I was fortunate to work with many crews and be exposed to many parts of the company that gave me appreciation for the industry as a whole.”
WVDOH has released the Asphalt, Concrete and Fuel price adjustment indices for the month of October 2024 as shown below.
Period – 10/1/2024
#2 Fuel (Gal) – $2.2981
Asphalt (Ton) – $576.00
Cement (Ton) – $257.68
Historical and individualized information can be found at: https://www.asphaltwv.com/index/
Interstate I-79 reopens southbound following emergency repairs on a 500-foot section near the Goshen Road exit. Shortly after 1pm, Wednesday afternoon (9/18), a tractor-trailer overturned…
The WVDOH announces its October Specifications Committee meeting, which is scheduled for Wednesday, October 2 at 9:00 a.m. at the WVDOH Building 5 Conference Room…
The WVDOH Materials Procedures (MP) Committee’s next meeting will be held in person on September 18 at 10:00 a.m. at the Materials Control Soils and…
Register Here APAWV members be sure to register for the 42nd Annual Fall Meeting being held October 10-13, 2024. Please note that the room rates…
Jodi started at Kelly Paving, Inc in 2002 as a Flagger through the WV Laborers Apprentice Program. In 2019, She was promoted to a Foreman position as Traffic Control Supervisor. In 2023, she became a Milling Foreman. She said the main reason she got into Construction was her entire family worked in the industry. Jodi brings an enthusiastic and positive attitude to work every day. She does an excellent job uniting everyone from hired haul drivers to subcontractors to achieve the common goal and is an instrumental part in making things happen out on the road. Jodi says, “I tell everyone the only thing I would have done differently was I would have started this career sooner. I love my job!” She does an excellent job uniting everyone from hired haul drivers to subcontractors to achieve the common goal. You will never find her without a smile on her face.
WVDOH has released the Asphalt, Concrete and Fuel price adjustment indices for the month of September 2024 as shown below.
Period – 9/1/2024
#2 Fuel (Gal) – $2.3525
Asphalt (Ton) – $588.00
Cement (Ton) – $210.23
Historical and individualized information can be found at: https://www.asphaltwv.com/index/
The WVDOH released their annual Purchase Order Contracts for asphalt materials. Both contracts will accept bids until September 19th. See details for both Purchase Order…